FAMILY OFFICE SUPPORT

Heritage Staffing is a trusted recruitment agency specialising in private household and family office roles. We focus on luxury, attention to detail and providing a personalised approach to ensure we meet the individual needs of our clients. Whether you’re looking for a maternity nurse, nanny, housekeeper or family office support, our team of professionals provides a tailored service to support individual needs. 

Leveraging our talent mapping methodology ensures Heritage Staffing pinpoints candidates with the right skills, qualifications, experience and culture fit for your family. What’s more, our industry expertise and commitment to sourcing the best applicants ensures our clients are in good hands when recruiting for their households.  

Hire Family Office Support

High-performing teams are an essential part of your family office and Heritage Staffing understands the challenges of finding the right talent. We work as your trusted partner to help identify and recruit professionals that align with the needs and goals of our clients. 

Family office support jobs require individuals to support administrative duties, financial reporting and assistance, project management, due diligence, record keeping and more. They play a vital role in ensuring the family office runs smoothly while supporting other roles in ensuring the growth and management of the family.  

Family Office Support Job Roles and Responsibilities

When hiring for Office Support jobs, several roles and responsibilities should be taken into consideration. We often look for the following during this process: 

  • Assisting in Administration: the management of day-to-day administrative tasks including scheduling meetings, organising travel, and managing family events.  
  • Supporting finances and reports: assisting with preparing financial reports, tracking expenses and monitoring budgets. 
  • Coordination of professional services: work with accountants, lawyers, investment advisors and other professionals to manage all aspects of the family’s affairs. 
  • Project management: ensure all deadlines are met and tasks achieved including overseeing all projects such as investments, philanthropic activities and more. 
  • Research: look for other investment opportunities, and market trends and assist in informed decision-making with the family’s best interests. 
  • Communication management: manage all emails, phone calls and other correspondence in the family office. 
  • Property maintenance: manage and support the family’s property management including maintenance and refurbishment. 
  • Lifestyle management: handle personal matters including travel arrangements and other family events. 
  • Estate planning: support and oversee the planning for the family’s estate. 

Key qualities to look for in an Office Support

  • Exceptional organisational skills: the candidate has exceptional organisational skills and can coordinate the estate of the family with ease. 
  • Emphasis on confidentiality: is able to manage confidential information and deal with such matters with discretion. 
  • Strong communication skills: can communicate effectively while maintaining relationships with clients and other professionals. 
  • Ability to solve problems: has a proven track record of excellent problem-solving skills. 
  • Excellent time management skills: can work to and set schedules for themselves and other professionals in the family office. 
  • Multi-tasking abilities: is able to juggle several tasks or projects at once while maintaining high attention to detail on each. 
  • Adaptability and flexibility: can move and change schedules to accommodate the needs and interests of the client. 
  • Professional attitude: can conduct themselves professionally in all situations, especially while representing the family.
  • Attention to detail: has a specific attention to detail to ensure the family office runs smoothly and to the highest standards. 
  • Cultural fit: is a strong cultural fit for the family and other professionals. 
  • Proven track record: comes highly recommended with great references and a proven track record in similar positions. 

Family Office Support Salary

The salary of a Family Office Support often varies depending on the experience, qualifications and education of the candidate, alongside the type of family they are joining and what is expected of them. However, on average the annual salary ranges from CHF 80,000 to CHF 120,000. This can also change depending on location, benefits and how long an individual works for a family.

Family Office Staff Recruitment Services

Heritage Staffing specialises in connecting high-net-worth families with outstanding private staff. The process requires us to carefully select these candidates to meet the specific needs of our clients. Our customised approach allows us to focus on finding the ideal candidate for every position from personal assistants to investment advisors, housekeepers and more. We understand individual requirements and work hard to build a team of top-tier professionals who perfectly align with your family and their goals.

Head of Family Office

Chief of Staff

Chief Financial Officer

Investment Advisor

Executive Assistant/PA

Office Support

Finding the Right Office Support Candidate

Finding the right family Office Support professional is crucial for enhancing the efficiency and management of your family’s estate. Heritage Staffing assures that you hire someone who aligns with your goals and offers the necessary education, skills and experience to support your family’s office operations. For a tailored, personalised approach to recruitment, contact Heritage Staffing today and let us manage the process for you.

Office Support FAQs

What does a family office support do?

The role of a family Office Support includes managing the daily operations of a family office while assisting in the administration and operations of the family’s estate. This usually involves scheduling, coordinating and problem-solving, alongside managing financial records and personal tasks such as travel arrangements. 

 What qualifications should an office support have?

The appropriate candidate for a family Office Support position would have qualifications such as a degree in business administration, finance, hospitality or similar. Experience in previous roles or familiarity with working with other family operations. Excellent technical skills including assisting with planning and organisation of the family estate. Soft skills such as organisational and time management abilities, discretion and confidentiality and strong communication skills also play an important role when hiring for a family Office Support job. 

How long does the recruitment process take?

The timeline for hiring can vary depending on several factors. However, when working with Heritage Staffing, we ensure a specialised approach which often takes a few weeks to complete. 

How do I know if a candidate is the right fit?

Knowing if the candidate is the right fit requires several important aspects including their cultural fit, communication skills, relevant experience and more. Heritage Staffing ensures that all of these boxes are ticked when going through this process to match the specific needs of our clients.